Part-Time Administrative Intern (City Council Summer Internship)

Expires: 19th April, 2024 Texas

Summary

Under supervision, supports the City Council and City Manager offices in administrative duties, customer service, and special projects for the duration of one (1) university semester.

Essential Functions

• Answer phones on the first ring, directing calls correctly, taking detailed, objective messages from citizens and communicating the messages to the correct city staff;
• Serve as point-of-contact for citizens wishing to share their concerns, questions, and opinions with the Mayor or City Council;
• Write assignments given by staff and City Council: coversheets, remarks, special recognitions, scripts, letters, certificates and reviewing all documents for grammar, spelling, and conducting research as needed and in a timely manner;
• Conduct research to complete projects regarding events, documents, letters, or getting contact information;
• Assist in research and analyzation of policy for special projects;
• Make deliveries and special trips for Council Staff for office supplies or items for City Council members;
• Set up and tear down events, lunches, and meetings with Council Staff;
• Stock the City Council kitchen refrigerator and keep kitchen clean and stocked;
• Attend meetings with City Council staff as back up for errands, notes, etc. 

Job Requirements

Qualifications

Qualifications:
 

• Current Undergraduate or Graduate student in public administration, social sciences, communications, or related field;
• Demonstrate effective oral and written communication;
• The successful applicant will have strong research and writing skills, internet and social media fluency, flexibility to flourish with multiple assignments, and eagerness to take initiative and learn about municipal government.

Internship Details:
 

• Duration: May – August, 2024.  Exact start and end dates depend on the applicant
• Pay: $12.309 per hour/paid biweekly 
• Hours: Interns generally work an average of 20 hours per week, depending on needs of the office and availability of intern. Office is open 8-5, Monday-Friday.
• Dress: Business casual/ business professional 
• Supervisors: Matt Dotray (direct), Kristen Murray, Tiegan Bradley 

*Applicants MUST submit a resume AND upload a response to the writing prompt to be considered* 

Knowledge and Abilities

nowledge of:

• Principles and practices of public administration and municipal government.
• Administrative research methods, techniques, and methods of report presentation.
• Use of business software such as Microsoft Word, Excel, and Access.

Ability to:

• Analyze difficult administrative problems, and develop sound solutions.
• Develop and maintain professional relationships.
• Clearly communicate at multiple organizational levels;

Physical Requirements:

• Maintain the ability to frequently walk and stand;
• Occasionally lift and carry up to 10 pounds.

Job Benefits

NA

Application Information

Application must be submitted online at www.governmentjobs.com/careers/lubbock. Jobs close at 5:00 p.m. on the closing date posted on the City website. For a complete list of job openings with the City of Lubbock please visit www.governmentjobs.com/careers/Lubbock.